SASP training
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- Speaker 1: So SASP is the first
and only federal funding stream
dedicated fully to sexual assault
direct services.
So SASP is really important
in that it recognizes
the complexity towards sexual
assault, that it's...
sexual assault is not just intimate
partner violence
that there are many different folks
who are impacted by sexual assault,
children, adult survivors of child
sexual abuse,
folks abused by clergy
and so SASP is really the funding
stream that can address
sexual assault across the life span,
across all ages as well.
SASP funds are also designed
to supplement other funding sources.
So you know, in the regional meeting
in some of our conversations
we've really been talking about
looking at the landscape
in your state or territory about
what sexual assault funds
are happening through STOP,
through VOCA,
through any other discretionary funds
or state allocated money.
We're really looking at how SASP
can really be maximized
in the landscape of your own
state or territory.
So one of the resources that we just
came to in the orientation document
is the statute and I'm gonna just
share that super quick
so folks can see it, it is on...
the RSP website and it is on,
of course,
if through this document
you can link to it
and so we're just gonna
quickly just talk about
what SASP can fund essentially.
And so, supportive services,
advocacy, intervention,
accompaniment
and related assistance for adult,
youth and child victims,
family and household members,
folks collaterally affected
by the victimization
except for the perpetrator.
SASP was also used to provide
technical assistance and training
around sexual assault
for federal state, tribal territorial
and local governments,
law enforcement agencies and courts
and that's through the coalition
funding that we'll talk about
in a minute
as well as other professionals
who might come into contact with
survivors, non-profit organizations,
faith-based organizations
and other individuals.
So we're gonna go back to our
orientation document
to talk a little bit more about that.
So like in the statute there is funding
for sexual assault coalitions
and that funding comes directly from
OVW to coalitions through
the sexual assault and domestic
violence coalitions program.
And so that funding is for coalitions
to provide training
and technical assistance to local
sexual assault programs
and like I just said,
to law enforcement courts
other direct service providers
and that funding cannot be used
for direct services, it's really for
coalitions to help support
those programs who are providing
direct services.
And so I wanna if you see that lapse
and its there,
the SASP administrator should
work closely with coalitions
to implement the SASP funding.
So we've been talking a lot
about that,
of course that was what our
original meeting was a lot about
was the collaboration between
administrators and sexual
assault coalitions.
And you know, in some states
the administrator passes through
the SASP money to the coalition
to administer to the local programs.
And I just wanted to say a few
quick things about that
and if you are a pass through
state we can...
talk further and deeper about that
individually or maybe
in a specific webinar.
Melissa, do you wanna talk
a little bit about that?
- Speaker 2: Yes, I'm assuming
you're referring to the
just for me to say a little bit about
OVW, I was responding to a chat
as you were talking.
- Speaker 1: Oh, thank you.
I was talking about pass throughs
and some of the advice I recently
heard you talk about around
having really specific MOUs
and the administrative cost.
- Speaker 2: Yes, so we get a lot of
questions from time to time about
pass throughs and that function
and by that we mean
those state agencies that receive
the SASP formula dollars
take that money and give it
to the coalition,
to the sexual assault coalition
for them then to sub-award it down
to the local programs.
So we're just doing a few reminders
about that.
Like it's really important, one,
to have an MOU between
your agency and the coalition
if that's what you choose to do.
That clearly sort of defines and lays
out who is responsible for what.
You know, who's gonna do the
monitoring who's gonna do the
making the award decisions,
who's gonna issue the sub-awards
things like that. And so there's very
clear roles and responsibilities
around that.
We also, one thing I'd like
to emphasize toward OVW
is to figure out how you're gonna use
that 5% administrative amount
that's allowed under SASPs.
You can take from the top
if your particular, your award
allocation amount
you can 5% of that
and use that towards costs
associated with administering
the SASP formula.
So that would mean,
you know,
if you're gonna drive out somewhere
and be monitoring those costs...
cost for personnel,
for those people, you know,
for those who are responsible for
overseeing the program.
And so if you pass through, what we
say is to have a conversation
to the coalition or with
the coalition about
how their 5% is gonna be used.
So OVW, we're not in a position
to say the state agency has to
pass that 5% to the coalition,
however,
if the state agency retains that
and the coalition has a responsibility
to pass through, they have cost
associated with that process
and so it's important to have a
conversation with the coalition about
what funding sources they have
that are discretionary
that would allow them to charge
those costs appropriately
that are associated with passing
through and if they don't have that
or even if they do that some of that
5% is shared with the coalition
so they're not put in a difficult position
of ultimately using funds that maybe
aren't permitted to be used
to oversee SASP in that way.
I think those were the high points,
am I missing anything Elizabeth?
- Speaker 1: No I don't think so.
- Speaker 2: Okay.
- Speaker 1: Thank you for that.
And now you're up to talk
about OVW.
- Speaker 2: Oh yeah.
So many of you I know were
at the STOP administrators meeting
we just had recently in Albuquerque,
so you barely know about OVW
or it still may be a mystery
and it's still what we do.
Or maybe just how we're structured,
so just a reminder that OVW
is an agency within the Department
of Justice.
We are our own stand alone agency
separate from
Office of Justice Programs
and separate from ().
And so you would all know OJP's
they're the source
for the VOCA funding and a lot of
other stuff.
But we are separate and apart
from them, our own agency
and authorized through the Violence
Against Women Act
is when we came into being
and we have lots of grant programs,
SASP formula being one of them and
STOP is our other formula program
and our largest program
within OVW.
And then we have a lot of
discretionary or competitive
grant programs that we
administer as well.
We have probably about 70 or so
staff within OVW,
the largest amount of staff are within
the program division
and that's the division that
administers and oversees
all of our grant programs.
It's where I fall and where
() falls
and for those of you that met
Nadine () she is the
Deputy Director for the
program division
and then the tribal division
Sherry Ann who is the tribal...
() the Deputy Director for the
Tribal Affairs Division.
Nadine and her are sort of
in the hierarchy equal
and Sherry Ann oversees
all of the tribal grants
and then Nadine oversees the rest of
the associate directors.
Who then are assigned the grant
programs in OVW
and oversee the program managers
that directly
work on those grant programs
day to day.
And that's also where the grants
financial management division falls
is within our programs
division side.
Our other sides like our policies,
so that's where money falls, right?
Our attorney advisors
and general counsel, our director
and then our budget staff
that oversees OVW's budget.
So that's kind of our office
and then we also within
all of our grant programs one of
() that we also consider
our grant programs are technical
assistance program.
So all of our other programs that we
administer formula and discretionary
are authorized by the Violence
Against Women Act there,
it's clearly described and defined
with specific eligibility criteria
and a scope or the purpose
of those grant programs.
Then our TA Program is something
that OVW does
because we believe in the
importance of TA
and that means the training
you receive like from Elizabeth
and resource sharing project
products that are developed, tools
and sort of coming to your states
and meeting with you
to do either in-person training
or meetings
that's all done through
our TA program
and we do that because we think
that's essential to help support
our grantees to continue their
learning and development
to get that hands on access
to training and tools
and sort of what's most current
and being discussed in the field
and to help you be successful
in implementing your grant projects.
So we are capped, by we I mean, OVW
within the Violence Against Women
Act there's a statutory cap
of what percentage of our
appropriated dollars to our
grant programs
can be taken from those grant
programs and put towards TA.
And generally that cap is 8%
with a few exceptions here and there.
So what we do then is make sure
that we give TA and training
to all of our grant programs, so every
single one of our grant programs
will have a corresponding TA
provider or providers
that are funded to specifically work
with those grantees
under that grant program.
And then we also have TA around
certain professions
that either multi-disciplinary
professions that VAWA addresses
so law enforcement courts,
prosecutors, victim advocates,
forensic medical examiners,
things like that,
colleges and universities
and such and then we also have
the particular subject matter,
so crime areas that we deal with.
So stalking, dating violence,
domestic violence
and sexual assault.
So it's a pretty big program,
a comprehensive program.
If you have any questions or needs
around TA like just...
as we're thinking about SASP
or even if we're thinking about STOP
the best place to start if you're just
sort of grappling with like
you need to know more about
a particular topic or area
is to start with Elizabeth and myself
because then we can try to
connect you with other TA providers
if that's not something
particular to SASP.
And we also at OVW,
fund the TA to TA project
which is to try to help corral this very
big and multi level TA project
and do we have a link for that
in here, Elizabeth?
- Speaker 1: I don't think we do,
but I can chart it.
- Speaker 2: Okay.
So we have, TA to TA has
a calendar of events,
a list of our TA providers.
It's always changing and shifting
and so we try to stay on top of that.
So that's why I say a good place
to start is with Elizabeth and I
'cause it can be a lot to kind of
wade through all of that
and we can be a little bit more direct
in our connection ().
I think that's it... TA broadly.
- Speaker 1: Thanks, Mellissa.
- Speaker 2: You're welcome.
- Speaker 1: So we're gonna move
down and talk a little bit about
OVW Resources-- one document
that is used a lot is the SASP FAQ.
And we're actually gonna
go to that FAQ
after we're through this
whole document
and go through a couple of
the questions on there.
But I did wanna take us to the OVW
page into the OVW Grantees page.
So I'm gonna click here real quick.
So here is OVW's page
and it's linked in that document.
and they also have a specific page
for grantees, so you can see here
STOP and SASP Formula Grants
here, all the grants are on this page
and there's different resources
for you there,
Solicitation Companion Guide,
and the FAQ is on here as well.
But we're gonna get back to that
in just a moment.
I'm gonna flip back.
So now we're gonna talk about GMS,
everyone loves GMS, right?
But this is the Grants Management
System and that's where
grant applications are managed,
it's how you apply for SASP
you submit your progress reports,
any Grant Adjustment Notices.
So there's the link for GMS,
I'm assuming most of you
who are on this call
have a current password and ID
since we just submitted
SASP applications recently.
But if not or you know,
your password's is not working,
here's the helpline that you can call
or you can email.
There's several resources here about
the Grants Management System,
there's a webinar that you can
take a look at.
There's a PowerPoint here that you
can link to that addresses
common questions about
Grant Adjustment Notification,
your progress reports, your financial
payment requests,
sub-award reporting... So I won't get
super deep into GMS,
other than to point out that there are
several resources here
especially if you're not super
familiar with it
that you might wanna check out.
Melissa, anything from you
around GMS?
- Speaker 2: Yes, so a couple of
things just to alert you
that are a little bit timely in terms of
the grant cycle for SASP.
One is that your 2017
SASP Awards
have an end date that's coming up
which is July 31st, 2019.
So if any of you are needing
and wanting to extend that
which we've refferred to as
no-cost extension,
now is the time to be submitting
that extension request.
So you have between now and
June 30th to be able to access GMS
and to submit your extension
request to me.
Once we hit July 1st, and are inside
that one month window
before the end date
we're still able to extend it, but you
won't be able to from your end,
from the grantee side of things, you
will have to email me your request
and I will have to submit it on your
behalf, so it's a lot easier on me.
Quite frankly if you do it
as opposed to me getting
a flurry of extension requests
and then I have to go on
and generate each one for you.
So I have...
and I know some of you
have submitted
your extension requests already,
so I'm going through those and...
in the order that I get them.
I have a document that
I have created,
it's just a word document
that takes you through,
or I might have embedded it to a PDF,
but it just shows you kind of
the elements that I need
in an extension request in order to
have the information that's needed
and approve it ahead.
So I will, most of you should have it,
I've sent it on a lot but...
I know some of you are new and how
your predecessors have filed things
may not be obvious.
So I'm gonna send it to Elizabeth
so she can send it out
to the people who are on
today's call
so you can get that document
as well.
And then the other piece is,
you all, many of you...
I haven't looked specifically
for you on the call,
but it's very common for a SASP
to have maybe a 2016
that is open right now and that would
have already been extended
and that end date is likely
gonna be July 31st of 2019, right?
'Cause most people ask for
a 12 month extension
your 16 awards would have typically
ended in July 31st of 2018
and if you extended it a year it would
now be ending July 31st of 2019.
So keep an eye on that,
usually then what that means is
folks are ready to close out
that award once the end date hits
and that is the other piece
to be aware of
is that you actually have to go in
and do several steps within GMS
to close out the award and get it
submitted to me
as a close-out package.
And you're not because I've also
created a document
that takes you through the steps
for how to close out
a SASP Award what elements
are needed
and what action is required for
each of those elements.
So we'll make sure to send that out
in a follow up email as well
and you'll have the orientation
document that will get resent
the no-cost extension guidelines
and the close-out steps
will come in that email for you.
I think we have some chats.
Oh, that's you, nothing else.
Okay, so yeah. So anything else
I needed to handle Elizabeth?
- Speaker 1: I think that's it.
- Speaker 2: Okay.
- Speaker 1: And thanks for keeping
an eye on the chat for me.
- Speaker 2: You're welcome.
- Speaker 1: So Melissa mentioned
the Technical Assistance Program
through OVW earlier and so I am one
of the Technical Assistance Providers
through the National Sexual Assault
Coalition Resource Sharing Project,
which is a project out of Iowa CASA.
As maybe you know, I work out of
my home in Tennessee,
so you can tell from my accent
I'm not from Iowa.
And so there's several things
that I can do.
We host a listserve, if you're not
on the listserve you can
chat me or email me and I'll make
sure to get you on there.
And if there's other folks in your
office who work on SASP a little bit
or work on sexual assault funding,
I'm happy to add them as well.
Of course, we do meetings,
and webinars and conference calls
and I do a lot of individual technical
assistance in a lot of connecting
administrators to each other or...
working with coalitions
and administrators together
and I do a couple of site visits
per year
and sometimes during those visits
we do some training
maybe with your staff or jointly with
the coalition or for local grantees.
So I'm going to send the document
out in the next day or so
kind of describing in more detail what
a site visit from SASP can look like
and I just wanna point out that
I do not do monitoring for SASP,
that my site visits are purely
for technical assistance support,
consultation, training to really
help you and to learn from you.
And we just had regional meetings
and we're working on
another meeting hopefully within
the next year.
And now I'm gonna turn it back to
Melissa to talk about the solicitation.
- Speaker 2: So you should all be
really familiar with the solicitation
'cause an application was due
on April 24th
and I've gone through and I know
all of you that are on here today
have submitted an application,
so that's good.
I'm slowly making my way through
and if I have any questions
or if I see any required documents
that are missing
I'll be reaching out to you to ask
for those, but don't worry, it's...
you'll still get your award
but I need to make sure
the applications are complete
and that I have everything before we
issue you an award
or if it becomes sort of a problem
we usually put a hold on the funds
but still send you the award and you'll
just have to get me those documents
before you get access to the funds.
But generally we release our
solicitation every year
for you to apply, as the title of our
program indicates,
it's formula that's what determines
the amount of money
that you're gonna get and
that formula set forth in the statute.
So I think a helpful thing
to understand is that
the Sexual Assault Services Program
is an umbrella program
and within that there are several
funding streams
that make up the Sexual Assault
Services Program.
One of those funding streams
is 'Formula' and that gets about...
so what Congress does
is they appropriate
overall amount of money that goes
towards the entire
Sexual Assault Services Program.
The funding stream that make up that
are Formula,
there is a tribal sexual assault
services funding stream,
there is a culturally specific sexual
assault services program
funding stream and then there is
a state territorial coalitions
and tribal coalitions funding stream
within there.
So Congress will say
we're gonna give
the Sexual Assault Services Program
3.5 million dollars.
And then, based on that 65%
of that 3.5 million
goes to the Formula program.
And then from there,
a certain percentage goes
to the tribal program,
a certain percentage goes to the
Sexual Assault Services Coalition
and Tribal Coalition Program
and then
a certain percentage goes to the
culturally specific program.
The Tribal Sexual Assault Services,
the Coalition Sexual Assault Services
and the Culturally Specific
are all programs in which
those eligible entities
which is not state agencies
but those eligible ones please apply
directly to OVW for that funding.
So then for Formula what we do is
of that 65% of the overall amount
that comes then to SASP Formula,
our budget staff within OVW
determines what that allocation
amount ends up being for each state
which is based on population and
then an additional amount is added
based on that population.
So if each state and territory gets
a base amount
and then they get extra added on
based on their population.
So not surprisingly,
California and New York
are sort of the largest amounts
'cause they have
the largest population solo.
And then that comes out
every year
and sometimes I know you're
asking for like
what are those allocation amounts,
how much are we gonna get?
And the only way OVW knows is if
Congress makes their appropriation.
So when we're in a situation where
we have a continuing resolution,
we don't always know what our full
amount is gonna be
and so until we get that full
appropriation
for our budget from Congress,
we're kind of on hold
until we get that amount and then our
budget officer has to do
the amounts available for every
program within OVW.
So you can see sometimes why
it takes a little while
for us to get to what your
actual state amounts are gonna be.
But I always have the capacity
to go in before awards are issued
to adjust the award amount.
If you don't know at the time
of your application
or the wrong amount was entered
in error on your part
it's an easy fix, I don't want you
to ever worry about that.
And that's it really for
the solicitation.
Let me know if you have any
questions but just a basic overview.
- Speaker 1: Thanks Melissa.
I just wanted to point out one thing
that's in that section is that
this was helpful in some of our
meetings recently
for folks to realize that there are
different ways that
different states or territories
administer SASP.
Some have their own formula, some
folks have a competitive process
or maybe a combination, so if you're
interested in learning about
how other states administer SASP
just give me a call or an email
and we can put together
some folks to chat.
So reporting...
So another TA provider under OVW
is the University of Southern Maine,
Muskie School of Public Service
which we all sectionally call Muskie.
And so they develop the partner
support, they collect the data,
analyze it and provide it to OVW.
And so most recently,
they provided SASP data for every
state and territory for last year,
or for 17 I believe
and we shared that broadly,
but I can also share that again.
So you can see specifically
in your state numbers for SASP
for all of the reports that
you all turned in,
that data is reflected back to you
and you can look at
your specific grantees
and demographics
and survivors that they served.
So that's one of the things
that Muskie does for us.
They have their own page as well
that's specific to SASP
and I wanna show you all that real
quick because it's actually pretty new.
They've updated it.
So as you can see here on Muskie's
SASP Formula Grant Program page,
there's the Subgrantee
Reporting Form,
there's a sample
Administrators Form,
there's instructions that's really
helpful to center grantees
and then instructions for your
Administrator Report.
There's a couple of...
there's a training video
and then some different tools here.
So there's some reporting tools
they've created for grantees
and for you as well.
So I highly recommend you go
check out the SASP specific page
at Muskie.
- Speaker 2: I was gonna add
really quick too Elizabeth
that Muskie also, they do this for all
of OVW grant programs,
our reporting forms, they collect
all of the data,
so all the reports that you send in,
the administrator report and your
subgrantee reports all of that comes
gets to Muskie and those are ones
they go through
and they, I say 'clean the data',
they go through and they make sure
if, you know, it is accurate
as possible.
They also have developed some
access database tools
for various grant programs
for grantees to use
to collect the statistics associated
with their grant project
that help them be able to then
generate and complete
the reporting forms that are required.
They also do our reports to Congress
that OVW is mandated to do
on several of our grant programs.
So they write and draft
their report to Congress and then
pull information
and reflect that in the report.
They pull information from our
progress reporting forms,
quotes from the narratives that
grantees have completed,
the actual quantitative data
that's completed.
We're always in that quantitative
data reporting, cumulative data
across the grant program that we're
reporting on.
So OVW obviously sees it
and reviews it, and edits and revises.
But Muskie helps us significantly
in drafting and helping us
get those submitted on time.
So that's why it's important to get
your information on time
'cause it's just a domino effect.
Then it delays us giving the data
to Muskie
which delays then in cleaning it
and verifying it
and then we need that data to do the
reports to Congress ().
So just a little side note on that.
- Speaker 1: Yeah, thanks Melissa.
There's a link
within this orientation document
that links you to that Muskie
report to Congress.
Also along the lines of reports,
for your special conditions,
there are two types of reporting,
programmatic and financial.
And again we often refer to the
programmatic report
as Muskie report.
And that's an annual report,
but financial reports are quarterly.
So we're gonna kind of get into that
here in a sec.
So two programmatic reports
are the subgrantee report
and your administrator report.
The reporting period is the calendar
year, January through December,
due on March 30.
So within all of your subgrantee
report, you should be checking now,
then making sure that they're
completed and validated
and before you send them
on to Muskie.
So you can find we already looked at
the subgrantee report,
you can find it on the
Muskie website.
There are now two ways to submit
the subgrantee reports,
they have a file sharing server
and they send you a link every year.
And it's your own specific link.
And that's the new instructions
on how to do that
and this is the preferred method
so they get it quicker.
You can also mail them
on a USB flash drive.
And just a word of caution that's
strongly recommended
that if you do that that you use
an express delivery service,
don't use regular mail,
probably have them sign for it
and all that kind of thing.
And then your administrator report
is also a PDF form.
And you download that from GMS,
also due March 30th.
Melissa, anything on the
programmatic reports?
- Speaker 2: Just a quick thing,
many of you have noticed
and have emailed me that you'll see
on both the subgrantee
and the administrator programmatic
reports there is an OMB
expiration date that's included
on those forms
and that's a requirement, it's an OMB
circular requirement I think,
or some other regulation where
sort of to reduce paperwork
and things like that and the burden
on grantees
by the central government.
We have to go through any forms
that our agency is requiring
of our grantees has to go through
an OMB review and a part of that
they assign an expiration date
for those forms.
And currently I think that the
SASP formula forms
that are up on the website have
expiration date that is past due.
We're aware of that,
keep using this form
because OVW has been going
through a review and a revision of
all our progress report forms
across all of our grant programs
and as part of that the reviews
on OMB takes longer
and so my understanding is that
SASP has...
there'll be some changes on the form
on some things that are
being collected
and so there'll be a revised form.
You will receive email notification
about it,
you're gonna get trainings
by Muskie on it
and for STOP I know it is...
they have new forms ready to go
and training is already set up.
And those forms will be used
for the calendar year,
19 reports that are completed
which are gonna be due
March 30th of 2020.
I suspect that same is gonna be
for SASP.
But you will get emails
and notifications
and trainings and things on that
and they'll be uploaded
and that's what will be on the
Muskie website
when you are going to get the
subgrantee form it will be up there.
So just a little heads-up on that.
- Speaker 1: Thanks Melissa.
So financial reports must be
submitted via GMS no later than
30 days after the end
of the quarter.
Actual expenditures for the prior
reporting period
as well as cumulative expenditures
there's a training that you can
link to right here,
the GMS status financial status
report model for recipients
and there's also a phone number
for GFMD and an email
if you have specific financial
questions.
I know that some of you may not
do the financial report
so you might wanna pass this
information along to the folks who do.
And here's just a little handy chart
of due dates of the different quarters.
And then Melissa already mentioned
the close-out piece
that she has a document
that I will share
but you have exactly 90 days from
the award end date
to complete the closeout process.
This is just a little snippet
from her document.
So there's five different components,
the final progress report,
the final federal financial report,
your special conditions,
financial reconciliation
and programmatic requirement
certification.
So this is... the final progress report
is a required step
in closing out your award.
And essentially it's just your
administrators report marked as final
that covers the period between
January 1st
and the project end date on the
award. And that's in GMS
and you don't have to do any other
kind of final progress report.
And then it won't show as complete
until OVW reviews and approves it.
So again, I'll send some more
detailed information out
from Melissa about
the 'Closeout' process.
And then here is just another chart
for some dates in the cycle
the Grant Cycle of SASP.
The solicitation is usually released
later winter, early spring.
Typically 6-8 weeks after
it's released it's due,
10 days before the release.
You'll need to send a copy of your
funding announcement to OVW.
- Speaker 2: Hey, Elizabeth.
- Speaker 1: Yeah.
- Speaker 2: We messed in our
revisions, it's 10 days after.
- Speaker 1: 10 days after.
- Speaker 2: Yeah.
So you all issue an RFP, right?
For your sub-award process.
What that RFP looks like varies
greatly on the jurisdictions
so sometimes it's a very formal RFP,
sometimes it's an email,
sometimes you don't really do one
because you're non-competitive
and so your coalition might
do something.
So if you have a formal, that's what
I need, I need that attachment.
You can submit that as a program
office approval again,
saying this is your RFP that you used
for your 2018 awards.
So you know, for your 2018 award
from OVW,
this is the solicitation that you issued.
If you didn't do a competitive
process,
if yours is something other than
a formal document
you can attach to me, write that in an
email and explain it to me
and I can use that email and attach it
and issue again on my end.
And that's something that I will need
as part of the Closeout process.
So you might as well do it early
and be done with that condition.
- Speaker 1: Yeah.
Thank you, I'll fix that.
- Speaker 2: Yeah, no worries.
Sorry, I missed it.
- Speaker 1: And then this is
super important
to make sure your point of contact
in GMS is updated.
I've been asked by OVW
to continually remind us about that
to make sure that the correct folks
are getting information
straight from OVW.
I have a listserve and a contact list
that has a lot of different folks on it,
but that is for technical assistance
and purposes and so...
you have to update your point of
contact in GMS
for OVW to know that.
Even though Melissa and I probably
share, you know,
there's a new person here or there
you have to make it official.
- Speaker 2: And that's also how,
you know, any automated notices
from GMS like say, notices about
your award is gonna be closing soon.
Or something is overdue and so
your funds are on hold,
or if you submitted again and it gets
final approval
GMS sends an automated message
if it's received final approval
or if I have had to go in and change
requested that queue
'cause I need more information,
all of that is done through automated
messages in GMS
and so that would be sent to the point
of contact that's listed in GMS.
So that's also why you need to keep
that updated, cause...
I mean, even if I wanted to I have
no control over
whose audit that automated message
process from GMS.
I do keep my own distribution list
but it's constantly changing
and I sometimes miss it,
so it's important to keep that
updated in GMS.
- Speaker 1: Yeah, thank you.
And then we've talked about
the reporting deadline
the financial reports,
the programmatic report
and the closeout.
So just kind of a overview of folks
that can help you along the way.
Questions about programmatic
reports that's Muskie.
And you can contact them
then directly.
Financial questions and reporting,
Grants Financial Management
Division and there's their contact.
Contact Melissa for allowable
activities and allowable costs
and pretty much anything
SASP related.
GMS questions and log in,
there's that helpline
that can help you get access
to your account.
And then sexual assault specific
information and training,
and problem solving, things like that
is me.
But if you reach out to me I can
always get you connected
to the right person,
sometimes Melissa and I
do some technical assistance
together,
sometimes I help facilitate
conversations with Muskie
and so I'm always happy to get your
questions and to help problem solve.
So here are our links to the
key resources.
We've already been to some of these
pages, but I wanted to...
look at the FAQ real quick
and we also have some,
I wanna make sure we save
some time for questions
and I know there is a question that
was sent to me previously
that Melissa is going to address
here in a moment.
So I'm gonna pull up the FAQ.
So I think one of the... a couple of
things I wanted to highlight
and Melissa might wanna highlight
some too is around
sexual assault coalitions are eligible
for Formula SASP funding
if they have some sort of
direct services.
So like a legal clinic or it's one of
the most difficult things
or maybe they have a hotline specific
to sexual assault.
You don't have to have a
competitive solicitation.
Convention activities are not
allowable.
Generally, child advocacy centers are
not eligible for SASP funding
because they have an age restriction
in the way that they're set up
and SASP has to be... programs that
are funded by SASP have to serve
all ages of survivors.
If you have questions while we're
going through this
just feel free to chat them to me.
All types of sexual assault can be
addressed for SASP funds.
Intimate partner, stranger,
non-stranger, children,
both male and female victims
should be served.
These funds cannot be used to
address domestic violence.
Melissa, do you wanna speak to
the training piece?
- Speaker 2: Yes, yes. Sorry, I didn't
know if I was on mute or not.
So this is one that comes up a lot is,
you know,
can you use SASP funds to train?
And my first question to you
will always be
what kind of training are you
wanting to do?
So the key thing is that, generally
a sort of a state-wide training
is not something that SASP funds
can support,
there's been some exceptions
on a very specific circumstances
in the ways that the SASP money
was gonna be used and you should
talk to me before you do anything
with that.
Where it is allowed is if you have
a local program
who is using the SASP funding
towards their salary in full or in part
of a staff person who provides
sexual assault services
and that staff person is gonna go to
the National Sexual Assault
Conference or to the state coalition
or territorial coalition conference
that's happening in the state.
Or it pays for maybe
a clinical therapist
and that clinical therapist wants to go
to an EMDR training.
That is allowed because the
connection point is
it allows for professional
and skill development
as it pertains to providing sexual
assault services
so that individual can do with
the most current relevant,
well informed support of a survivor
seeking services
so you can use SASP dollars
to support those training costs
for that SASP funded staff person.
But you wanna let's say, say as
a state, give money to the coalition
to put towards speaker cost for their
state-wide sexual assault conference
you cannot use SASP funds
that way.
We've allowed in some
circumstances
maybe for those SASP funds to be
used towards scholarships
to SASP funded advocates to come
attend that training.
We have done that, but again
I would say the ideal way to do it
is when you make subawards
consider your conversations with
your coalition and feedback
from your local programs
and everything.
Consider maybe them having do like
a little travel set aside in their budget
$500 even or something.
And then they have the capacity
to put that towards training
and you can require your prior
approvals here
knowing it's being spent on training
that relevant to their SA work.
But that's usually the most direct
and effective way I think of doing it.
So a long way to the answer
to that question,
but it's been a consistent
and persistent one
over the years of SASP.
- Speaker 1: Yes, thank Melissa.
And just two quick things before
we have questions.
SASP can serve adult survivors
of child sexual abuse.
There are not limits to when this
assault must have occurred
or the age of victimization.
And SASP funds cannot be used
for forensic exams
or for sexual assault
nurse examiners, or for SARTs.
So those are just a couple
of highlights
from things that we hear a lot about
but the FAQ covers
a lot of things that you may be
wondering about SASP
or ask from grantees.
So we've got a little over five minutes
Melissa do you wanna address
the question from Andy,
you wanna share it?
And I can show them the chat
so folks can see it as well
if you wanna do that and then while
Melissa is addressing this question,
if you have another question,
just please feel free to chat it.
- Speaker 2: Yeah.
So first the question that was asked
ahead of this webinar
was whether SASP funds
can be used towards
construction or minor reservation
as it pertains to
being compliant with the ADA,
Americans with Disability Act.
So maybe you need to,
they're considering putting in a ramp
or instead of round door knobs,
lever handles, things like that.
And the answer is you cannot
do that with SASP funds.
There are only, there's only one
grant program in OVW
that I'm aware of that makes
an exception to that
no construction, no renovations
even minor ones.
The only exception to that rule is the
Disability Grant Program.
There's a lot of federal regulations
that are required before
you can say what's allowed even
under that grant program.
So for SASP you cannot do
and it's stuff even like painting
can replacing carpeting, that is
considered a minor renovations
so you cannot do that
with SASP dollars at all.
So even if it is for ADA purposes,
you can't use
SASP funding to do that.
Sorry.
The question in the chat is around,
it looks like there might have been
some confusion
about whether mental health
professionals
or mental health intervention
is considered direct service,
it is actually, so my apologies
if that was confusing.
So if you have either as a consultant
you know, like there may be a local rape crisis center
or a program that has
on contract,
a licenced clinical professional
council, counselor
or social worker, or you know,
a therapist on contract
you can do that with SASP funds.
That's considered a direct
intervention in service.
So you can do that and there can
also be an employee,
there can be a direct employee
of that center.
And then you can also,
if that clinician needs to go
get ongoing sort of continued
professional education credits
or they just want their own sort of
ongoing professional development,
they can attend those trainings
and that can help
both costs associated with those
trainings can be supported by
SASP dollars.
- Speaker 1: () are you
at a coalition?
- Speaker 2: Oh, I see.
[inaudible]
I was referring, so what's in
the chat is, this person is sending
I was referring to the part
about trainings,
well, you cant train other
professionals like
law enforcement or mental health
professionals.
So here's what I mean by that.
You state agency sub-award to
a local rape crisis center program.
And they want to with that SASP
sub-award go train
clinical social workers in their
community
that are at other agencies on a
dynamic for sexual assault,
you cannot do that with
SASP dollars.
So and they cannot do that with
law enforcement either.
So that's where this training piece
gets really confusing.
The training dollars that SASP
is gonna be able to support
must be directly connected to
a SASP funded advocate therapist
that is an employee of their
organization
or a contract consultant
of their organization.
And the training they get has
to be connected
to improving, enhancing ongoing
learning around
sexual assault services.
So hopefully that makes more sense.
That's very different than
we local program wanna train the
general community of social workers,
or clinicians in our area on
sexual assault.
That's a very, there's no connection
directly to services
in that situation.
- Speaker 1: Thanks Melissa,
yeah a great question.
Do you want me to read this next
question you can answer it Melissa?
- Speaker 2: Sure.
- Speaker 1: Would it be allowable
to submit a grant adjustment notice
to put funds into the indirect cost
GMA category
if we didn't request it originally in the
Formula grant application?
- Speaker 2: Okay. So as Formula
grantees you are not required
to submit a budget.
So there is no GAN
that you need to do to me
to say you are going to maybe
make adjustments
to how you're using that 5%
admin portion
based on what you might have
described in your application
that you just submitted.
You should keep internal
documentation of how you
spend that money but you don't
have to submit again
and get permission to make any of
those changes to me.
So I think that kind of answers
the second part,
the second question on that
5% admin,
but I think what Danielle is asking is
your indirect cost.
If you have a federally negotiated
indirect cost rate agreement,
and that percentage changes
or how you are using...
applying that indirect cost
and whatever the nexis is between
that indirect cost rate
and your SASP admin portion.
Any changes to that indirect cost rate
agreement percentage
that should be submitted
to OVW I think.
'Cause that should be included
in your application
when you submit it to us.
So I might just have to have
a more one on one conversation
with you Danielle about what
the particulars are in your situation
and to figure out what's needed.
"Cause I may have to go to our
grants finance folks
to get some more directions
from them.
- Speaker 1: Thanks Melissa.
We're at the top of the hour
are there any more questions?
No, it's fine Danielle.
Danielle asks can we use SASP
funds to attend the 2019
National Sexual Assault Conference?
Do we have to request permission in
advance to attend the conferences?
- Speaker 2: I don't think
you will for NSAC.
For some you do but typically what
we've done in the past for NSAC
is saying that you can use SASP
funds to attend this
without submitting a GAN.
So you're fine with that Danielle.
And there should be email
correspondence that will come out
from the NSAC folks
with that information.
If you don't see that come through
it never hurts to shoot me an email
and just say verifying if this is allowed
and I can respond
and then you can just keep that email
correspondence in your grant file
if that makes you feel better.
- Speaker 1: Yeah, a great question.
Thank you.
Well, I wanna be respectful
of everyone's time.
Thank you for being on today
and in the next day or so
you'll get an email from me
with a lot of things.
But in the meantime please
feel free to reach out
if you wanna talk more about
the orientation document
or any other publications
that we looked at
I'm happy to do that and I
welcome that.
Melissa, anything else?
- Speaker 2: If you have any other
ideas of this type of meetings
that would be helpful
or useful to you,
topics, suggestions on how
to stay connected
or how we can support you and just
stay in communication
please, you know, let us know.
That's it. And thank you
for your time.
- Speaker 1: Yeah, thanks for
your time today.
Have a great afternoon.
- Speaker 2: Thanks everybody.