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Human Language Record-a-thon - Method and Upload Procedure

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I've just pulled up a document that is actually the same materials that you have in your green Record-a-thon notebooks. And so I'd like to go through this with you. The welcome I'll just leave you to read on your own time. So if you go to that next page page two you'll see a schedule of events. And I note that as conference organizer I'm lagging a little bit. It's 10:30 and I think we're supposed to be moving on to our recording session but we got started a little bit late, and you guys can record over lunch if you like just make sure you swallow first, swallow your food and then talk, tell your story. So what happens after this opening address is that we're going to have our first recording session. We'll have a recording session in the morning and one in the afternoon. They're each for about an hour and a half. And you can use that time to make as many videos as you like. We only ask that each one be about 5-10 minutes in length. Or even a little shorter is fine because they do take time to upload. So if you have lots of stories that you want to tell, break them up into different videos. And you could also use this time to go downstairs and to make some recordings in the Mightyverse Phrase Farm booths. And those are - I'll show you a map, show you where things are laid out. And around about 12 o'clock we'll have lunch and after lunch at one o'clock we'll be joined by Dr. Elizabeth Lindsey who will be giving our keynote presentation today. Dr. Lindsey is an award-winning filmmaker and anthropologist and she's also the first female fellow, explorer at the National Geographic. And she has a wonderful expedition that she is doing this year and I hope she's going to tell us a little bit about that as well as some of her other work which is always really fascinating. So she'll be here just after lunch to talk to us and inspire us and then we have another recording session starting about 2 and going to 3:30 and from 3:30 to 4 you can still do recordings if you like but when 4 o'clock comes we need to have all of your uploads done. Because that's when we're going to take all of your submissions and tally them and see how many languages that you have recorded and how many submissions you've done and start to tally the prizes and the awards that we're going to do at the end of the day. So we need to have everything uploaded by 4 o'clock. And then from 4 to 5 o'clock, we'll have a reception down in the foyer. and a trivia contest and so you can enjoy that. We'll be in the back, we'll be crunching our data getting ready for the awards ceremony and then at 5 we'll start that awards ceremony, and do a closing address and then adjourn. So at the end of the day we'll take a look and see what we learned and how we did. There's also a map in your book, and to give you an idea of the layout and where you can do recordings. I don't think I have that in mine here. No, I don't think I have that map. But I can tell you what's in the map. So the main recording areas are going to be upstairs on this level. So when we're not doing a talk you can use all of this area to do your recordings. You might just want to separate a little bit from one another so that you don't overlap in your sound. And you probably want to stay away from the back corner of the room where if you get too close to the servers you're just going to hear that as a hum in your recording. But I think if you get far enough way up in front, it won't be much of a problem. And there are some rooms off to the back here where you can go and they have tables you can go in there and even close the door to make it a little bit quieter. And then there are little nooks and crannies around. I wouldn't recommend doing recordings in the stairwells, because they're very echo-y. And I didn't test out the foyer, but you can try it and see how that works too. And then the other main recording area is downstairs where the Phrase Farm booths are set up. So there's a lot of offices around that main area. You'll see the entrance, when you go downstairs and you're in the foyer The main entrance to the downstairs is on this side of the building. And there's lots of comfortable seating down there you can use one of the cubbyholes you can use any of the offices that are open, that are labeled as being usable. So, kind of spread out and take your time and really listen to each other, and tell some great stories and make some great structured recordings. So some guidelines for making a recording, I don't need to give you too many of these, but just some useful advice is to try to find a quiet location with as little background noise as possible. So try to separate yourself from other people. Place - let me see, I had a camera here So here's an example with my camera, you want to place the camera close to the person being recorded about 2-3 feet away, so about this distance because you want to get a close-up you want to get good sound, as good as you can and you want to have a good view of the face and the upper body. And this is important because your upper body is where you're doing a lot of your expressiveness in your communication you're moving your hands you're changing your stance and you'll get your facial expressions. And that's all part of language too, so that's important. And if you're recording two or more people having a conversation with each other you want to try to place the camera, or hold the camera in the middle of them about two feet away so you make sure that everybody being recorded is in the frame of the camera view. Now, I'm going to show you an example in a little bit of a video that I did which is, you know, it's my hand-held so it moves around a little bit, and probably yours will too but try as much as you can not to move the camera around that is, don't do any sort of really gross gestures with it I mean, like, big gestures with it. Try to hold it steady. Some movement is okay but you want to make sure that your speaker is always in view of the camera and speakers too, try to remain steady if possible and try to look you know, try to look into the camera of course there's also the tendency to look at the speaker which is okay too that's not a really big thing. But make sure you're always in the camera view so you can be seen and heard clearly. So if you are recording somebody who wants to demonstrate something or read from or narrate a story in one of those wordless books make sure that you have - try to get the thing that they're talking about in the view of the camera. Right, so if somebody is pointing to something try to have it nearby, so that they can point to it and show it and you can get both the face and the upper body and whatever that is also in the camera. So that context is really important information. If you don't know a language, it helps you to try to figure it out. So that's pretty important. So speakers, try to stay in your native language as much as possible. I know the temptation is to kind of switch out and maybe have a conversation with the person who is recording and that's okay too, but you'll have to remind yourself, it will be a mental exercise to always go back to that language so that you try to stay in that frame of that language as much as possible. And you can make and upload as many recordings as you like but try to keep them about 5-10 minutes. Don't bother editing, there isn't really time to do a lot of editing. So just go ahead and upload them as is. If you make a recording and you think that there is something really, really wrong with it then don't edit it, just make it again. And last of all, I think this is probably the most important thing - remember to push the record button! So check, and make sure you are actually recording. I can't tell you how many times I've messed up with that. Please start all of your recordings with this script and there's a big one printed out in your notebook: "My name is: Laura, and I am originally from: Detroit, Michigan. I am making this recording on July 30th, 2011 for the Record-a-thon. I am going to talk about: how to make cookies in the English language. And I dedicate this recording to the public domain." So you have that script, start off with that and then you can go ahead and talk about whatever you are planning to talk about. And, you know how writers get writer's block you know, when you look at that blank piece of paper. Well, some speakers get recording block. As soon as that camera's pointed at you, like, "what am I going to talk about?" So here's some ideas to kind of get over that block and get the ideas flowing if you need some help: something that's always good to talk about is to tell a story. Especially good ones are ones that you were told as a child. So, maybe they were written down, but you probably remember them because you probably had somebody read them to you over and over and over again. Those are good ones. Tell a story. Down at the entrance where you got your notebooks, we also have about 15 different wordless books. These are books without any text in them, but a very clear narrative, so that you can look at them and just tell the story in your own words, yourself. Talk about something that happened in your life, that was important. Talk about an important day and what happened. Talk about a time that you were really surprised. You could tell a joke, clean jokes though, please. You can talk about how you met the person who is recording you. You could talk about what your language means to you. You could talk about something special you know how to do or make, like a skill or an activity or a recipe - something that you're pretty good at. You could talk about words that you think in your language that are pretty funny or interesting, or maybe compare them with another language. You could say some common words, so you could recite the numbers from 1-10, or 1-20, or more, colors, you could talk about the names for different people in your family and kin members. You could sing a song, you could sing a pop song. You can sing - can we sing pop songs and actually upload those Brewster? Maybe I shouldn't say that, so you can sing a traditional song or a lullaby in your native language. You can also role-play, Like, how do you do standard greetings and goodbyes? So there's lots and lots of options, and don't feel constrained by these these are just some ideas to kind of get your ideas flowing. So after you make your recording, you're going to want to upload one. So, the way to do this - there's two ways you can upload a recording. You can either do it, you can upload from your own computer if you have access to wifi and you can get on a browser. If not, we have an upload station which is right out and around the corner at the end of this hallway. We have four computers set up and we're going to have that staffed in the morning and the afternoon and you can just go there with your devices, he have memory card readers, we have USB drives, lots of ways you can connect those computers, we have a mac, we have several PCs and you can get help right there uploading your recordings. Now this is the same for whether you're here in person or whether you're listening in online. So if you're joining us from online you're going to need to open a browser and do this. So you go to the Internet Archive, and I've provided that URL: and you login. So right now I'm an anonymous user so I'm going to log in. The email address I'm going to use as my login address. So that's going to be: [email protected] the password is just: rosettaproject and then you login. And then you'll see at the top this has changed to "Hello, Record-a-thon" so now you're logged in and you're - you have access to the Record-a-thon collection that we're going to be using today. So the next instructions say: "click on the blue share button on the top right-hand corner of the screen a window will pop up. As well as all of my other pop-up windows. Share So I'm clicking the "Share" button and then when you're on your computer so this is the same it would happen if you're in the upload room but this is also how it happens if you're joining us remotely you click on the recording that you want to upload and say "open" Now, you see here it's saying "carmen_spanish" uploading. So it's already uploading and now it's asking me to provide some basic information about this recording so it's asking me for a title. Now for the title, you're going to enter the starting phrase: "recordathon" and then an underscore ["recordathon_"] and then you're going to enter a name. So I'm going to say I think I used this one last night let's see "recordathon_carmen" because that's the name of my speaker. So if you have somebody, if you have a first and last name you could separate it with a period, say like "carmen.smith" and that would be fine. And if you have more than one speaker you could say "carmen.smith_josie.nichols" So you can get all of your speakers here in the title. But it should start with "recordathon" let's say "recordathon_carmen". I'm just going to use her first name. And then I clicked in the description box and it said, because it's checking to see if that's a unique title and apparently it's not a unique title and I know that, because I actually uploaded one to show you, last night. So anyways, it's saying "identifier" and it gives me an alternate: "recordathon_carmen_633" is available. So, instead of just using mine I'm going to type in what it tells me to type in, "633". I'm going to use that. And description: "Carmen narrates a wordless book 'Bird's New Hat'" Now, you can put whatever you like here. You can kind of go crazy and put lots of information. The thing to keep in mind though is that you can't have any special characters here in these fields, because it actually messes up the programming behind it. There is a way to do it, but it's actually pretty tricky, but if you really, really, really have to do it then you should talk to Jeff who's our upload guru, and he can help you with that. Alright, so I've gotten through the description. Now, keywords. So "keywords" is where you are going to be telling us what language this is in. So the first word here should be the name of the language. And spell it as best you can, if you don't exactly know how to spell it, that's okay. Because a lot of languages have different names, you know, they have lots and lots of names, lots of spellings so that's fine. We're used to that. It's English, and what else do I want? You might type anything else in here that you think would be useful for people trying to find this in the Internet Archive. So I'm going to say "wordless book" and all of your keywords then are just separated by commas. And that's fine. So the next field is author. So here what we'd like you to do is to enter the name of the person who made the recording. Now, in this case I did the recording. So I'm going to say "Laura". You can type in your whole name there, if you like. And next, we're going to dedicate this we're going to license this for the public domain. So, I'm going to click here, "Dedicate to the public domain." [click on] "Use the public domain mark." [click on] "Proceed." So now I that I went through that couple of steps, I have assigned it a public domain item. And then it says "As collection owner..." (You are all collection owners, you are owners of the Record-a-thon collection.) "You may select a specific collection for your item by clicking here." So click there. And then you see a new menu pops up. And it says "Type of item" and then it gives you different media types or "Pick a collection." So you can ignore the top part where it says "movies, audio, texts, and other" and go down to the drop-down menu and pick "Rosetta Project Record-a-thon" as the collection and then click "Share My Files". And then, you're going to be waiting a couple of minutes because what's happening is that your file's being processed and the full processing of your file may take and the refreshing of the database may take up to like 15 or 20 minutes. So it's ok, you can on to the next recording and then upload that and just keep on moving through. But soon as you see "Your page is ready!" click on that, and you're done. So, it's still processing your video so that's why you see that graphic that says: "Internet Archive Movie Archive". You'll see that while it's kind of crunching away on the back end there. But if you go to the "Record-a-thon collection" Here's one that I did last night. I actually uploaded the same one just now. see if I can find my audio cable here So this is a recording that I made with this little Flip camera in our office last week, when Carmen came in. And she's narrating one of these wordless books. So this is not a professional recording, I'm not a professional videographer. We just made sure she was in the camera view. She's talking about something fun and interesting, she's telling a story. And that's it. So that gives you an illustration of how that upload works. Okay, just a couple of more things to go through here: There's a page in your notebook about how to deal with uploads from certain kinds of devices - common ones. We've tested out a bunch of them to make sure this is all possible. So, if you have an Android, or if you have an Apple iPhone, or iPad 2, or if you have brought in a video enabled digital camera, or video camera with a memory card, these are all instructions for how you get the video off of those devices. If you don't know how to get the video off of the devices, you can bring it in to the upload room, and see if they can provide help. So we have most of the cables and connections and the card readers to deal with most of the common video devices. You can also use a laptop with a webcam, and you can also just put your recording on a thumb drive and take it over to the recording upload station. And if you get stuck or if you have a problem, don't worry, just go ask one of our upload volunteers to help you. And, last of all, I'd like to tell you a little bit about our awards and prizes. So, today you are all eligible when you upload a recording, jot down, make note of what the title of the recording is that you gave it. And for every speaker, plus the recorder, when you upload a recording, you're going to get a raffle ticket. So the recorder and any of the speakers will all get raffle tickets for that uploaded recording. And you tear it off, you keep one and you put the other one in the raffle box. And people who are doing this online, when you've uploaded a recording, then you should send us a text message and let the Cover-it-live volunteers know that you've uploaded a recording, and they'll give you your raffle number, and they will be actually taking a physical raffle ticket and tearing it off and putting it in a box, that will go into the drawing tonight. So everybody, whether you're here in person or whether you're online, is eligible for that competition, or that drawing. And we'll do that at the end of the day. And if you want to, you need to be here to win. you need to be either physically here or be listening in on Cover-it-live. So that when we say "You've won!" Then we can award it to someone who's actually going to say "Yay, it's me I won!" We also have as prizes, 5 Flip cameras and we will award these to the participant these also go to - this is in-person and remote participants, who upload - recordings in the most number of languages. So what we're trying today is to get as many languages as possible. So this first award is trying to encourage you to go out there and get lots of different languages in your recordings. And we'll have a top prize, first runner up, and second runner up. The participant who is now the speaker who is recorded speaking the most number of languages and the first runner up will also be eligible to win a Flip camera. And we'll be doing that at the end of the day as well. Note that if you are recording yourself, like you're on a laptop with a webcam, or if you have a phone where you're recording yourself we're going to count you as the uploader rather than being the uploader and the speaker. So you'll only get counted once in that particular recording. And at the reception we're going to have a bunch of other awards available as well. We're going to have a trivia contest and lots of cool things that you can win and a bunch of shout-out prizes where you can win gift certificates worth $25 dollars each to And, I think that is everything. So thank you for showing up thank you for your contributions today and we're running a little late but you can go ahead and keep on recording into lunch if you'd like. You know, you can eat and record if you'd like. Just keep in mind that there's no food allowed here in the Great Room, in the auditorium. But other than that you can bring food. So the next time we'll be here back in our plenary session will be at 1 o'clock when we'll be here to listen to Dr. Elizabeth Lindsey. And, go have fun and good luck and our volunteers will be walking around and please do talk to us if you have any questions.

Video Details

Duration: 25 minutes and 58 seconds
Country: United States
Language: English
Producer: Laura Welcher
Director: Laura Welcher
Views: 179
Posted by: laura welcher on Aug 18, 2011

This video was made at the first Human Language Record-a-thon, held on July 30, 02011 at the Internet Archive. The video describes how to make a Language Record-a-thon video and how to upload it to the Rosetta Project Archive. Presented by Laura Welcher, Director of the Rosetta Project at The Long Now Foundation.

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