RE2Pj1F_BAG_msdyn_fo_93.mp4
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Let's say I'm acting as a German subsidiary,
but guess what, I had only 25 on my stock.
However, I need to buy the remaining quantity
from my own vendor.
So what do I do?
I make this perhaps to be a direct delivery
from another entities
that I am going to deal with.
And this direct delivery options of mine,
if I basically take a look at it,
I click on the "Sourcing,"
is actually coming from an external vendor,
which happens to be a vendor
that resides in Far East.
So that would be the sourcing vendor.
You see, I requested something from Germany,
from USMF,
and Germany is requesting something from Asia.
So that is a nice chain that you could see.
This is not an intercompany anymore,
this is an external vendor.
Therefore, I ask the external vendor
to direct deliver this
to the address of the customers of mine.
At this stage, if I go ahead
and take a look at the purchase order
that is tie in to this specific sales order,
and as matter of fact,
the purchase order automatically got generated
because this is direct delivery,
and you are going to buy that amount
from your vendor here.
So everything is automated as you notice.
And we are going to buy 75 from this vendor.
Let us say, due to the request
that the USMF has asked the German entity,
and I am acting as a salesperson
of a German entity,
I talk to the purchaser of the German entity
to rush this order
because the Cave Wholesale
is really in a tight schedule.
Let us say, hypothetically, I do not know
if this specific Contoso Asia
is capable of delivering these goods on time
but I am requesting the confirm delivery date
as a proposed delivery date
that the vendor has to confirm.
And then I have a capability to have this vendor
to literally use the vendor collaboration
in order to say either they accept
this delivery date or not.
Now I am going to wear a different hat.
I become somebody who is responsible
indeed for the vendor collaboration.
As you see, first of all, this purchase order
has to be confirmed but I cannot confirm it.
Why? Because the vendor has not
okayed it for that date.
So as you notice, there is a section
under the Purchase,
they call it Vendor Collaboration.
And within the vendor itself,
there is a drop-down that you could say,
if I have a purchase order,
I am sending it for the vendor for the review
using the vendor collaboration portal,
which is available in here.
And as part of the vendor collaboration,
you have the capability for the vendor
to access everything that you see in here
or a portion of it.
I am only showing you the purchase confirmation
and perhaps invoicing
not the vendor information,
not the bidding, you know,
none of those requests for quotes and all that.
Depending on the security of the external users,
you could set up a user for the vendor
and make it to be external
and they only see this dashboard.
So let us say I am going to send
this purchase order for vendor review
to see whether or not
they are going to approve it.
And depending on the settings
that you have under Vendor Collaboration,
you could have the vendor to automatically
confirm the PO as soon as they approve it,
or it could be for review by your team.
At this stage, as you notice,
that has been already sent to Contoso Asia.
Now I am changing the gear again.
I am acting as a different persona.
And I directly
go to Vendor Collaboration portal.
I am acting as a Contoso Asia personnel.
And here in this scenario, let us say,
I am going to take a look
at the purchase order confirmation,
and I can reject this
or I can not accept the delivery time,
I can suggest changes perhaps,
or I can accept it.
Of course, for ease of demonstration,
I am just going to go with accept.
But if you do reject or we do suggest changes,
it is going to go back to the customer, and
customer is going to take an appropriate action
and then you can keep communicating
back and forth
and finding out exactly what is going to happen
to that purchase order.
Again, for simplicity of my demonstration,
I am going to go and take a look
at the detail of this purchase order
as somebody who is part of Contoso Asia,
I can see what is it that they want.
As you notice, it does not give you everything
that you have as somebody who has generated PO,
but you can actually come in here,
perhaps add additional charges.
Let us say, if you want to do it
as a sooner delivery,
you may want to add expedited fees, et cetera.
You can actually see
where are you going to deliver it to.
Maybe I want to add additional charges,
maybe I want to add notes,
maybe I want to suggest changes
on the date or pricing or whatnot.
Or I can just simply reject and say,
"No, sorry, we cannot do."
Or you just simply accept it.
I am just going to do an accept.
This does not automatically get confirmed
unless you set up the way that by the time
you accept, it automatically gets confirmed.
There are two different flavors
of dealing with this.
So I accept it, I put a note on it.
And this is going to go back to German entity.
Now I am in German entity,
and I can simply come here.
And as you see, no more you have
a purchase order for review
but you have one awaiting from customer action.
So at this stage,
I can go back and take a look at it
and see exactly what order is available
the vendor has accepted
to deliver at that stage.
You can view the response
if there are any specific instructions
or any additional charges or whatnot,
you can review everything.
And then come back in here and say,
"Yes, this has been already available."
And you can again
send the purchase order for confirmation.
The vendor can confirm it
or you can confirm it yourself
depending on how you have
configured the vendor.
Let us take a look at this
specific portal again.
And as you see on the purchase order
preparation under German entity now,
purchase procurement agent
is going to come to this dashboard
and sees all available values.
And as a matter of fact, there is one option,
they call it
"An external review requires an action."
If there was negotiation happening,
like suggested changes
or charges that has been added,
you could view it under
"awaiting vendor responses"
because you keep negotiating
and communicating with each other.
But let us say, I am just going to click on
"an external vendor review."
And as a matter of fact, right within here,
you notice that this has been accepted,
and you could indeed
confirm it right within here
or you can view the responses and send it again
and find out exactly
what the response was all about,
find out if there is any changes
that you would like to make,
you could view the sent order,
you could view the received order
and see the comparison between the two
and negotiate accordingly.
As you see, the PO update
is not automatically set up
due to the settings of the vendor.
Here, I can just manually confirm it lets say.
The purchase order is confirmed.
Now Contoso Asia is supposed
to deliver the goods
to Cave Wholesalers directly
as a direct delivery.