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>> We've already seen
how to create
beautiful dashboards
and reports in Power BI
that have the metrics
that matter to you.
But the power of those metrics
are really unlocked
whenever you can share
those with others.
And they can take advantage
of the dashboards
you've created.
So that's really easy
to do in Power BI.
Whenever you're on a dashboard
that you want to share
with others,
you can click the Share button
in the top right
of the dashboard.
And this will open up a pane
that lets you share
those dashboards with others,
and also see who has access.
So currently,
when I click on the Access tab,
I can see that I have access
because I'm the owner,
but also Will has access
to view the dashboard as well.
So back on the Share tab,
this is where I grant access
to new people.
So here, I can enter
in the email address
of my colleague, Kim,
who I want to share this with.
And as I type,
we'll have a people picker
that suggests people
within your company
that you want to share with.
You can also type in
security groups here as well.
So I'm gonna select Kim
and then I can choose
to add an optional message
if I want to include
with the email
such as
"Check out
the dashboard I created."
And once you've
filled out the people
you want to grant access to
and typed in a message,
you can then decide
on these last two options.
One is that you can choose
if you want the people
who you shared your dashboard to
that they have the ability
to re-share it out.
So if I leave this checked,
Kim can share this out,
my dashboard out
with anyone else
and within our company
that she wants.
Of course, if she does that,
I'll see those new people
show up under the Access tab
and be able to remove them
if I don't want them
to have it anymore.
And the last option
is the option
to send an email notification
to recipients.
So if I uncheck this box,
she wouldn't get a email
letting her know
that she has access to it.
But I can share the
URL for the dashboard
and you'll also see that
under the Access tab as well.
And I can just IM it to her
or give it to her
in some other way
and when she clicks on that,
she'll be able to see that
she does indeed have access.
One last thing you can do
on top of sharing to people
within your company
and security groups
is you can also share
with people outside
of your organization as well.
So for this dashboard,
I want to share to
[email protected]
Since this email is
outside of my organization,
it lets me know that one
or more email addresses
are indeed outside
my organization
and lets me know
which organizations those are.
Now that I am all ready
and I'm good
with my setting options,
I can hit Share.
And once the dashboard
is done sharing,
it gives me a little
success notification.
And now if I went back
into the Share pane,
I'll be able to see that
there is an invite out for Kim
to see my dashboard.
And with that,
we easily shared my dashboard
with other colleagues
so they can take advantage
of all the hard work
I have done
in creating my wonderful
Power BI dashboards.